Request for Quotations: 2 850 students’ laptops

The Sefako Makgatho Health Sciences University (SMU) will like to invite you to submit quotations against the project of acquiring, distributing and delivering of 2850 student laptops. The prospective service provider is requested to provide against the following student laptop specifications and requirements:

LAPTOP SPECIFICATIONS SHOULD BE AT LEAST:

  • Intel OR AMD Dual Core Processor
  • 4GB Random Access Memory (RAM)
  • 512GB SATA Hard Disk Drive HDD
  • Door to door delivery to students
  • Turnaround and delivery times within 5 working days
  • Project administration
  • OPTIONALLY depending on price an HDSPA or 3G capability

ALL UNITS SHOULD ALSO INCLUDE AT LEAST:

  • 3 Year next day Business onsite warranty
  • Standard campus backpack
  • Standard cable lock

IMPORTANT NOTES:

  • Quotations submission deadline: 29 June 2020, exactly 14:00. All responses and enquiries should be strictly be sent to Mrs Noxolo Tshutsha – noxolo.tshutsha@smu.ac.za . 

Service Provider Selection Criteria

The 80/20 principle of evaluation will be applicable; service providers must score 70 points on functionality before they can be considered for Price and BBBEE. Only top 3 service providers will be visited by SMU officials to verify immediate stock availability; compliance to laptop specifications and related compliance with laws and regulations e.g. tax compliance and status on Centralised Supplier Database (CSD) by Supply Chain Management (SCM).

NB: Please use the structure below to respond to this RFQ:

CriterionKey ComponentsScore
Lead time and detailed methodology of delivery·        Lead time within four (4) days – 30 points together with delivery plan.

·        Lead time within four (4) days no delivery plan – 20 points

·        More than 4 days or no information provided – 0 points

30 points
Organizational Experience, a detailed company profile outlining the track record in supplying the required technological hardware and must provide reference letters.Must have at least 2 detailed and relevant reference letters from other clients (on the client’s letter head), detailing the bidders’ involvement in delivery of a similar project

·        Two (2) Reference letters from two Higher Education Institutions – 25 points

·        One reference letter from a Higher Education Institution – 20 points

·        Two (2) reference letters from other organisations -15 points

·        One Reference letter from other organisations – 10 points

·        No reference letters submitted – 0 point

25 points
Project Administration / Management after procurement·        Detailed proposal of delivery to students in all provinces and supply to SMU where necessary – 10 points

·        Project Plan to Deliver to Students including support thereafter – 10 points

·        No Project Methodology / Contract Implementation submitted. – 0 point

20 points
On-site support – provide details of how this will be achieved across all the provinces.·        Within 4 hours – 25 points

·        Next business day – 15 points

·        Turn-around-time more than 48 hours – 10 points

·        No Info Provided – 0 point

25 points

The University reserves the right not to appoint or to appoint partially